Zoom is one of the most popular video conferencing solutions for businesses. This group meeting application is considered to be one of the most demanding tools for online meetings in the world. It is feature-rich, with various plans based on business size and needs, to $19.99/month/host (with a minimum of 100 hosts) for large enterprises. In addition to the standard of the function for this type of application like HD video conferences and secure audio calls, this app offers its users to make their group meetings with mobile phones via a cellular connection or available Wi-Fi.
According
to Google market, this app is completed up to 10-12 million users in world
wide. This is available in Free as well as paid version. In paid version is
more reliable and effectively than free version. But most of the users are
installed free version
“Zoom”
is one of the most famous and safe meeting app.it’s provide multiple methods of
Schedule the meeting .few methods given below.
1. Schedule arrange by Desktop clients or Mobile
app.
2. Schedule arrange by Web Portal
3. Schedule arrange by plugins: Outlook add-inn, Outlook
plugin, Chrome Google Calendar extension, G Suite Google Calendar add-in and
much more.
1. How to arrange the or Schedule the New Meeting
2. How to Join the Meeting by using:
I.
By using Windows Desktop client,
II.
By using Mobile Phone,
III.
By Using Web Browser –Google Chrome
IV.
By using Mozilla Firefox browser,
V.
By using From by Email.
3. Extra special Features
4. Advantages
5. Disadvantages
6. Useful Download links:
Ø
How to setup /arrange the new
meeting:
1. Open
the Zoom app or Open
the zoom official website using by below link: https://zoom.us/
2. Sign
in or If don’t have account to Zoom Meeting please click on “Sign up, It’s
free”.
4. After sign in simply click on Meetings as per shown below ribbon and then click on Schedule a meeting
Please read
carefully:
·
Topic: Enter
a topic or name for your meeting as you like.
·
Enter the meeting Description.
·
Date & Time:
‹
Start:
Select a date and time for your meeting. You can start your meeting at any time
before the scheduled time. You can also manually enter any time. For
example, you can enter 10 in the minutes field to schedule a time
with a 10-minute increment.
‹
Time
Zone: By default, Zoom will use your computer's time zone. Click the drop-down
menu to select a different time zone.
‹
Recurring
meeting: Choose if you would like a recurring
meeting (the
meeting ID will remain the same for each session).
· Meeting ID:
‹
Generate
Automatically: Generate a random unique meeting ID.
‹
Personal
Meeting ID*: Use your Personal Meeting ID.
·
Security :
‹
Waiting Room: Enable Waiting Room for the meeting.
‹
Only authenticated users can join: Restrict access to the meeting
so that only signed-in users can join.
·
Encryption:
Choose between the standard Enhanced encryption and End-to-end encryption for your meeting.
·
Video :
‹
Host:
Choose if you would like the host's video on or off when joining the meeting.
Even if you choose off, the host will have the option to start their video.
‹
Participants:
Choose if you would like the participants' videos on or off when joining the
meeting. Even if you choose off, the participants will have the option to start
their video.
·
Audio:
Allow users to call in using Telephone only, Computer
Audio only, both, or 3rd Party Audio (if enabled for your account).
‹
Dial in
From: If Telephone or Both is enabled for this meeting,
click Edit to select the dial-in countries to include in the
invitation. By default, this includes your Global Dial-In
Countries listed in your meeting settings.
·
Calendar: Select a
calendar service to add the meeting to and send out invites to participants.
‹
Google
Calendar: Open Google Calendar in your default browser and create an event for
the meeting.
‹ Other Calendars: Open a new window, where the meeting text can be copied pasted into the user's preferred communication method. You can also down an ICS file which can be opened in most email applications.
‹
Allow participants to join before start time: Allow participants to join the
meeting without you or before you join. The meeting will end after 40-minutes
for Basic (free) users if 3 or more people join the meeting. If enabled, you
can also choose how far in advance of the scheduled start time you wish them to
be able to join: 5 minutes, 10 minutes, 15 minutes,
or Anytime.
‹
Request permission to unmute
participants: Participants will be prompted to
provide the host with consent to be unmuted at will by the host. If declined,
the host will still have the option to Ask to unmute.
‹
Automatically record meeting: Select if you want to record Locally (to your computer) or In
the cloud.
‹
Enable additional data center regions for this
meeting*
‹
Approve or deny entry to users from certain regions and countries: Host can either allow only
participants from specific counties/regions to join, or block all participants
from specific counties/regions.
‹
Schedule for*: If you have scheduling privilege for another user, you will be
able to choose who you want to schedule for from the drop-down menu.
‹
Show in Public Event List: Add the meeting to a public calendar
associated with your vanity URL.
‹
Alternative hosts: Enter the email address of
another Zoom user who is licensed, on your account to allow them to start the
meeting in your absence.
‹
Interpretation (only supported in Windows and macOS clients)*: Enable language
interpretation for the meeting.
a.
If you
are scheduling a recurring meeting, you will need to set the
recurrence in your calendar service.
b.
Choosing Other
Calendars will allow you to copy and paste the scheduled meeting
information such as date, time, and meeting URL.
Ø
How to join the Meeting:
Zoom app is available for Android,
Mac OS and Windows. For each OS some might changes in Joining page designs,
please follow the below details :
[
Join by Windows Desktop:
1. Click
on the button join the meeting.
1. Enter the meeting ID number and your display name.
·
If you're
signed in, change your name if you don't want your default name to appear.
· If you're not signed in, enter a display name.
. Enter the above details simply click on Join.
1. Open the
Zoom mobile app. If you have not downloaded the Zoom mobile app yet, you can
download it from the Google Play Store.
2. Join a meeting using one of these methods:
·
Tap Join
a Meeting if you want to join without signing in.
3. Enter the meeting ID number and your display
name.
·
If you're
signed in, change your name if you don't want your default name to appear.
·
If you're
not signed in, enter a display name.
4. Select if you would like to connect audio and/or video and tap Join Meeting.
[ Join by Web browser
Google Chrome
1.
Open
Chrome.
2.
Go
to join.zoom.us.
3.
Enter
your meeting ID provided by the host/organizer.
4. Click Join.
·
If
this is your first time joining from Google Chrome, you will be asked to open
the Zoom client to join the meeting.
·
You
can check Always
open these types of links in the associated app to skip
this step in the future.
· Click Open Zoom Meetings (PC) or Open zoom.us (Mac).[
Join by Mozilla Firefox1.
Open
the browser to join.zoom.us.Enter your meeting ID provided
by the host/organizer.
2.
Click Join.
·
If
this is your first time joining from Firefox, you may be asked to open Zoom or
the Zoom installer package.
·
To
skip this step in the future, check Remember
my choose for zoommtg links.
·
Click Open Link.
[
Join by using From by Email- Click the join link in your email or
calendar invitation.
Depending on your default web browser, you may be prompted to open Zoom.
Ø Some Extra feature below listed :
Call
management-
Email
marketing
-
HD
video Quality with Good sound Quality.
-
Personal
meeting room
-
Calendar
integration
-
Hosting
up to 100 participants
-
Unlimited
one-on-one meetings
-
Easy to
use
-
Fast
connectivity.
-
Low Data
uses.
-
Mobile
Friendly.
We give some advantages and Dis-advantages below.
A. Advantages -
a. It can use it anywhere on any device.
b. Proposes the chat option where you can
communicate with everyone or with a particular individual.
c. Offers advanced meeting analytics.
d. Provides easy screen-share during a
call
B.
Dis-advantages –
a. Poor security is the reason why many
organizations have stopped using Zoom.
b. Unpredictable and poor video quality sometimes.
C. Video
can often be blurry and pixelated
Ø Useful Download Links :
1.Official Website : https://zoom.us/
2.App Download link :
For Android Mobile - https://play.google.com/store/apps/details?id=us.zoom.videomeetings
For desktop - https://zoom.us/client/latest/ZoomInstaller.exe
For Mac OS – https://itunes.apple.com/us/app/id546505307
For Outlook Plugins -
https://zoom.us/client/latest/ZoomOutlookPluginSetup.msi
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